12 Best Confluence Alternatives in 2024

Collaboration and communication are essential components of any successful team, and choosing the correct platform to assist these activities can make a huge difference. While Confluence has long been a popular choice, many businesses are looking for alternatives that provide more features, greater integration, or a lower cost solution.

With so many alternatives available, it can be tough to know where to start. Incorpuk, in this post, looks at 12 of the top Confluence alternatives for 2024, including their essential features, benefits, cons, and pricing. These replacements offer similar or additional functions that promote group collaboration, content creation, and information exchange.

What is Confluence?

Atlassian Confluence is a team collaboration tool that provides a collaborative workspace for individuals to work in. It enables information and idea sharing among team members, resulting in a creative and effective work environment. Confluence, in particular, is commonly utilised for technical documentation and provides a strong platform for information creation and exchange. Despite being an enterprise-grade tool, Confluence can be used by teams and organisations of all sizes. It Is also most suitable for teams working on mission-critical projects that require strict procedures and practices.

Benefits of Confluence

1. Confluence features numerous templates for easily creating projects (e.g., product roadmaps, retrospectives, and checklists). You can create pages and attach documents.
2. Confluence offers a wide range of material, including documentation, software project details, and knowledge bases. Everything is kept in one place, which facilitates content searching.
3. Confluence documents are shared with the entire team in a workspace, with related pages connected.
4. Confluence is useful for organising software projects and enabling open communication across DevOps teams. It has integrations with the JIRA tracking system and other Atlassian applications.

Limitations of Confluence

1. Advanced features can be a bit expensive.
2. Some essential functions are only available as paid plugins.
3. Users could have difficulty adjusting to the software interface.

Here are 12 best confluence alternatives in 2024.

1. Docmost

Docmost, an open-source collaborative wiki and documentation tool, presents itself as a potential alternative to Confluence. It offers functionality similar to Confluence, such as spaces, pages, comments, permissions, and groups. Docmost contains a real-time collaborative editor, allowing multiple users to edit the same page without overwriting each other’s modifications.

While there are various open-source wiki software options, only a few allow for real-time collaboration. Also, the rich-text editor supports LaText (math), tables, callouts (panels), inserting photos from the clipboard, and many more features. So, whether you’re managing a wiki, a knowledge base, or extensive project documentation, Docmost provides the tools you need to create, collaborate, and share knowledge effortlessly.

Key Features​

1. Collaborative Real-time Editor: The editor allows multiple users to simultaneously edit pages in real-time.
2. Spaces: To facilitate cooperation, organise your pages by team, project, or department.
3. Permissions Management: Control who can view, edit, and manage content with a robust permissions system, ensuring information is secure and accessible to the right people.
4. Comments: Use inline comments on pages to improve communication and feedback.
5. Page History: Keep track of changes with a detailed version history.
6. Nested Navigation: You can nest and reorganise pages using the sidebar.
7. Search: Use the advanced search features to quickly discover the information you need.
8. File Attachment: Include files on your pages for convenient reference and sharing.

Limitations

1. File Storage: By default, DocMost uses local storage. You might wish to set up a more reliable storage system for usage.
2. Backups: Make sure you regularly configure backups for your data volumes.

Visit Docmost  here- https://docmost.com/

2. SharePoint

SharePoint is a collaborative platform created by Microsoft. Organisations use it mostly for intranet and team collaboration, as well as document and content management. SharePoint enables users to work together on projects, manage workflows, and store and share information. In addition, it provides capabilities like search functionality, document versioning, access and permission restrictions, and connection with other Microsoft products.

Pricing

1. Plan 1 for SharePoint: $5 a month, per user, paid yearly.
2. Microsoft 365 Business Standard: a yearly bill of $12.50 per user each month.

Features

1. Each user is given 1 TB of OneDrive storage.
2. File and content management, automation
3. Video chats and personalised emails.

Pros

1. Remote and mobile access.
2. Centralised administration of documents.
3. Automation of workflow.

Cons

1. SharePoint might be difficult to set up since it requires technical expertise.
2. Customisation is complex.

Visit SharePoint here – https://support.microsoft.com/en-us/office/sign-in-to-sharepoint-324a89ec-e77b-4475-b64a-13a0c14c45ec

3. Tettra

Tettra is an easy-to-use knowledge management solution that specialises at connecting with well-known communication platforms like Slack. It improves the productivity of your team’s workflow and streamlines the management of company knowledge by making it accessible and managed from within these communication tools.

Pricing

1. Basic: For small teams - $4 per user/month – minimum 10
2. Scaling: For expanding organisations wishing to scale team expertise with AI - $8 per user/month – minimum 10
3. Professional: For businesses that want hands-on onboarding and top-tier assistance - $7,200 per year – includes the first 50 users

Key Features:

Q&A Workflow: This feature gathers questions directly from team members and helps the formation of a feedback loop, allowing for constant growth of the knowledge base.

Content Verification: Ensures that the knowledge base’s information is both accurate and timely. Designated “knowledge experts” can verify and update material, ensuring the reliability of knowledge supplied throughout the organisation.

Tettra’s AI integration: Improves the user experience by giving immediate responses from the knowledge base and finding the appropriate team members to address unanswered enquiries.

Pros

1. Easy to set up, configure and use – Simple design makes it easy to navigate for new employees
2. Constantly adding new features – Integration with Slack makes looking up information easy.
3. Very reasonable pricing for what you get

Cons

1. Easy to set up, configure, and operate – The simple design makes it easy to navigate for new employees
2. Constantly introducing new features – Integration with Slack simplifies information retrieval.
3. Very reasonable price for what you get.

Visit Tettra here – https://app.tettra.co/create-team/?planId=scaling-2023-m

4. Nuclino

Nuclino is a collaborative knowledge management and documentation platform. With Nuclino, teams can create and edit documents in one central location while also efficiently storing and retrieving information. For your group or project, you can use Nuclino to build a workspace where you can develop various products. Items in Nuclino are collaborative documents. These can include ideas, meeting notes, how-to tutorials, and other kinds of information. In addition to text, the items can also include code blocks, tasks, files, pictures, and videos.

Pricing

1. Free: Provides basic features without a cost.
2. Standard: $5 per user per month when billed annually, or $6 per user per month when billed monthly.
3. Premium: $10 per user per month when billed annually, or $12 per user per month when billed monthly.

Features

1. Unlimited version history
2. Real-time collaboration
3. List, board, table, and graph views

Pros

1. Comments and mentions
2. Easy to use
3. Integration with over 40 third-party apps, including Google Drive and Slack
4. Permissions and access rights management.

Cons

1. Limited storage capacity
2. No version of history features are included in the free plan.

Visit Nuclino here- https://app.nuclino.com/login

5. Document360

Document360 enables you to develop both an external and internal knowledge base, as well as documents, user guides, and manuals. The tool offers dedicated private hosting to ensure isolation, control, and security for mission-critical information delivery.

Pricing

1. Free: There is no fee for up to two team accounts. You can produce up to 50 articles with this plan, which includes 1 GB of storage.
2. Standard: The rate is $149 per project per month when paid annually, or $199 per project per month when billed monthly. Supports up to three team accounts.
3. Professional: $299 per project per month when billed annually, and $399 per project per month when billed monthly. It allows you up to five team accounts and costs $19 per month for each extra team account. There is also a $99 monthly price per workplace.
4. Business: $399 per project per month when billed annually, and $529 per project per month when invoiced monthly. It supports up to five team accounts and costs $19 a month for additional accounts. There is also a $99 monthly price per workplace.
5. Enterprise: $599 per project per month, payable annually. It allows for up to ten team accounts and costs $29 per month for each extra team account. There is also a $199 monthly charge per workspace.

Features

• Supports WYSIWYG and Markdown editors for organised writing.
• Self-service information centre.
• Articles with bulk actions.
• Private hosting and bespoke domain mapping.

Pros

• IP address restriction.
• Online user instructions and frequently asked questions (FAQs).
• The user interface is quite intuitive.

Cons

• Add-ons require an additional price.
• Expensive for small firms.

Visit Document360 here – https://document360.com/

6. ClickUp

ClickUp is a project management tool that enables teams to communicate on tasks and projects efficiently. It enables users to create, assign, and manage tasks while also tracking progress and communicating with one another in real time. ClickUp’s free plan includes the features that most small teams require to run a project. It is actually one of our top choices for the finest free project management software.

Pricing

1. Free: There is no cost for limitless users.
2. Unlimited: $7 per user per month when billed annually, and $10 per user per month when billed monthly.
3. Business: Users pay $12 per month when invoiced annually, or $19 per month when billed monthly.
4. Enterprise: Custom quote.

Features

1. Resource management.
2. Time tracking.

Pros

1. 24/7 support
2. Highly customisable.
3. A generous free plan.

Cons

1. The vast features require a steep learning curve.
2. The free plan allows for a maximum file storage of 100 MB.

Visit ClickUp here- https://clickup.com/

7. You need a wiki (YNAW)

Google Docs users will benefit most from You Need A Wiki. It allows you to create a wiki by connecting your Google Docs. You could quickly add, remove, and manage information on your wiki, as well as work together with others, using YNAW. It offers an easy-to-use interface for managing and organising your wiki.

Pricing

1. Free: No cost for a single user.
2. $19 a month for ten users or more.
3. For a maximum of 25 users, $49 monthly.
4. For a maximum of 75 users: $99 monthly.
5. For users over 75: Customised quotes.

Features

1. Personalised domain alias.

Pros

1. Real-time cooperation.
2. For nonprofit organisations that are registered, the first year is free and the second year is 50% discounted.

Cons

1. Pricing plan is confusing.
2. Lacks built-in storage and saves data to Google Drive.

Visit YNAW here- https://youneedawiki.com/

8. Google Workspace

G Suite was the original name of Google Workspace before it was relaunched in October 2020. Using a series of web-based apps, this cloud-based productivity and collaboration package allows both people and groups to create, edit, store, and share files and documents instantly.

Gmail, Google Drive, Google Docs, Google Sheets, Google Meet, Google Slides, and Google Calendar are a few of the essential programs that come with Google Workspace. Google Workspace provides a number of additional tools and services in addition to these essential programs, such as Google Forms, Google Sites, and Google Keep.

Pricing

1. Business Starter: $6 per user per month for annual billing, or $7.20 per user per month for monthly billing.
2. Business Standard: $12 monthly per user billed annually, or $14.40 monthly per user billed monthly.
3. Business Plus: $18 monthly per user billed annually, or $21.60 monthly per user billed monthly.
4. Enterprise: Custom quote.

Features

1. Google Meet allows for audio and video conferences.
2. Personalised email for your company.

Pros

1. Working together and editing in real time.
2. Frequent upgrades and enhancements.

Cons

1. Restricted offline functionality.
2. Limitations on customisation.

Visit Google Workspace here- https://workspace.google.com/lp/gmail-for-business/

9. Notion

Notion is a flexible productivity tool that lets users create and manage a wide range of material, including wikis, project boards, databases, notes, and more. Its block-based layout makes it simple for users to rearrange and move content, and it can be integrated with other well-liked productivity applications. Notion facilitates teamwork as well as individual use.

Pricing

1. Free: Free to use, with the option to include up to 10 contributors.
2. Plus: $10 per user per month for monthly billing, or $8 per user per month for annual billing.
3. Business: $15 per user per month for yearly billing, or $18 per user per month for monthly billing.
4. Enterprises: Custom quotations for enterprises.

Features

1. Allow users to share pages or databases with teammates or external partners
2. Real-time editing and commenting .

Pros

1. Search capability makes it easier to find certain information.
2. Collaboration-friendly.
3. Cross-platform compatibility.

Cons

1. Users with low-tier plans have a limited version history.
2. There is limited offline access.

Visit Notion here- https://www.notion.so/login

10. Trello

Trello is an Atlassian product, just as Confluence. Based on the Kanban board concept, this project management tool allows tasks to be represented as cards that can be moved between columns to show their state (To Do, In Progress, or Done). You could add team members, assign tasks, attach files, make boards for various projects, label cards, and add comments.

Pricing

1. Free: Zero cost for an infinite number of team members.
2. Standard: $5 per user per month for yearly billing, or $6 per user per month for monthly billing.
3. Premium: $10 per user per month for yearly billing, or $12.50 per user per month for monthly billing.
4. Enterprise: $17.50 a month for each user on a team of 50–250.

Features

1. Many view options, such as table, dashboard, calendar, board, timeline, and map.
2. Connect with more than 200 applications, such as Salesforce, Google Drive, and Slack.
3. Capability to handle mobile devices.

Pros

1. Simple to use and learn.
2. Unlimited storage for any kind of user.
3. Provides a charitable community discount in addition to an education discount.
4. Features a Kanban board arrangement that gives activities and their advancement a visible depiction.

Cons

1. Limited assistance for users of the standard, free, and premium plans.
2. Lacks sophisticated tools for project management.

Visit Trello here-  https://trello.com/

11. Asana

Asana facilitates collaboration, task and project management, and organisational maintenance for both people and teams. Asana enables the organisation of tasks into projects and sub-projects, which simplifies the management of complex initiatives with several moving components.

Asana also creates a forum for cooperation, clarification, and feedback by letting users to tag, mention, and discuss team members within tasks. Hence, the need for long email chains and other channels of contact are eliminated, and all pertinent conversations are kept within the framework of the tasks and projects.

Pricing

1. Basic Pricing: Teams with up to 15 users can use it for free.
2. Premium: $10.99 monthly for users billed annually, or $13.49 monthly for those billed monthly.
3. Business: Business users pay $24.99 per month when paid annually, or $30.49 per month when billed monthly.

Enterprise: Get a custom quote.

Key Features

1. Multiple views are available, including list, board, calendar, timeline, portfolio, and goal views
2. Integrates with over 100 third-party programs, including Microsoft 365, Google Workspace, and Slack. Resource management capacity.

Pros

1. Every pricing tier includes unlimited storage.
2. Options for seeing projects and portfolios.
3. Advanced reporting capabilities.

Cons

1. There is limited support for lower price tiers.
2. The free package includes basic security features.

Visit Asana here – https://app.asana.com/-/login

12. Quip

Quip became a Salesforce company in 2016. The software allows teams to collaborate and work on documents, spreadsheets, and presentations. It combines the features of a word processor, spreadsheets, and presentation software with built-in collaboration tools, texting, and file sharing.

Pricing

1. Quip Starter costs $10 per user per month when billed annually, or $12 per user per month with a monthly subscription.
2. Quip Plus costs $25 per user every month, payable annually.
3. Quip Advanced costs $100 per user each month, payable annually.

Features

1. Offline functioning capabilities.
2. Group chat and direct texting.
3. Salesforce allows users to make live document modifications.

Pros

1. Easily available template library.
2. Support materials and spreadsheets.
3. Salesforce now includes integrated chat.

Cons

1. Quip Starter’s functionality is limited.
2. Spreadsheets with live Salesforce data are only available to Quip Advanced users.

Visit Quip here- https://quip.com/

Final Thoughts

As you explore the options for your team collaboration and project management needs, the 12 Confluence alternatives listed above offer unique advantages and features. The best decision for your team will be determined by budget, desired functionality, and user preferences.

Whether you want simplicity, complex capabilities, or an open-source solution, there is a Confluence alternative to suit your demands. Make sure to carefully consider each option before making a decision. Your choice will influence how your team communicates, collaborates, and manages projects, so choose the right tool for your team’s workflow. Do you have any questions about the top 12 Confluence alternative in this post? Kindly contact one of our Incorpuk experts here for help today.